NGRREC Assistant

Posting Number 20110461
Job Title NGRREC Assistant
Grade NE3
Classification Non-Exempt Staff
FLSA Non-Exempt
Rate of Pay $24,778/Commensurate with experience
Type of Position Full-Time
Organizational Unit NGRREC-Administration
Position Reports To (Title) Field Station Manager

Purpose of Position:

To provide administrative assistance to support the National Great Rivers Research and Education Center staff and operations. Arrange food, security, maintenance, custodial, and other services needed for events and activities. Assist in the planning and implementation of various NGRREC and Confluence Field Station events and activities. Assist in the daily operations at the Confluence Field Station.

Essential Duties and Responsibilities:

The following are duties that are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required or assigned.

  • Perform reception duties such as answer phones, relay messages, distribute and receive mail and packages.
  • Interact with the public, staff and stakeholders.
  • Maintain spreadsheet databases for multiple projects such as the intern program, visitors, scientists, publications, events and program activities.
  • Assist in drafting educational and programmatic materials for use by staff and scientists and the public.
  • Assist in preparation and copy editing of staff documents.
  • Work with NGRREC staff to assemble “how to” office procedures manual for the field station.
  • Schedule and attend meetings, and prepare documents.
  • Maintain administrative files. 
  • Facilitate logistical arrangements related to conferences, meetings and travel for staff and visitors.
  • Provide assistance with inventory system for office supplies and materials and work with appropriate NGRREC staff to process purchase orders for laboratory supplies when requested.
  • Facilitate events through Lewis and Clark’s internal processing service (R25) to arrange catering, maintenance, and AV needs as necessary.
  • Become knowledgeable about NGRREC research and education programs in order to accurately inform the public and give tours as requested.
  • Process HR employment packets, intern advisor proposals, student intern applications, internship packets, and assist with other internship activities.
  • Assist staff with special events, such as the annual Water Festival, intern field experience, environmental education programs, visiting scientist and educator programs, etc.
  • Assemble promotional packets of various programmatic brochures and ensure they are up-to-date and reorder as necessary.
  • Process requests for key replacements, printer and copier maintenance, and building maintenance. 
  • Providing assistance to new NGRREC employees: orienting them regarding requisitions, travel reimbursements, purchasing, college procedures, business cards, computer questions, email/phones, shipping, etc.
  • Process communications with NGRREC’s partner institutions on a regular basis as needed.
  • Other duties as assigned.

Minimum Qualifications:

Minimum Training and Experience Required to Perform Essential Job Functions

SKILLS REQUIRED

Minimum Training and Experience Required to Perform Essential Job Functions

  • Requirements include at least two years of experience, or comparable training and experience, with familiarity and skill in performing administrative office practices. Associate’s degree required.
  • Independently use judgment and discretion to determine priorities and initiate activities and make recommendations for improving efficiency.
  • Demonstrate a professional manner and be accommodating to staff and visitors.
  • Demonstrate initiative, creativity, and patience when dealing with work interruptions and be able to multi-task. 
  • Previous experience with purchasing and inventory processes 

SKILLS REQUIRED

  • Strong organizational skills
  • Ability to record and transcribe minutes
  • Proficiency with Microsoft Office software, Word (mail merge) PowerPoint, Access, Excel, and Windows operating system is required for this position. Demonstrated verbal and written communication skills.
  • Build ongoing awareness of campus purchasing policies and procedures, financial and travel policies and HR processes.
  • Proficiency with using on-line surveys, such as Survey Monkey and Constant Contacts, and generating reports for the Executive Director and staff.
  • Previous experience with conference and event planning.

Work Hours Monday-Friday, 8:00-4:30
Open Date 05/20/2019
Open Until Filled Yes

Special Instructions to Applicants:

GRANT FUNDED POSITION

EEO Statement:

Lewis & Clark Community College is an Equal Opportunity Employer and Affirmative Action Employer. In compliance with the Americans with Disabilities Act, LCCC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. It is also the policy of the College to prohibit any form of harassment based on an individual’s protected status, such as gender, color, race, ancestry, religion, national origin, age, disability, marital status, veteran status, citizenship status, sexual orientation or other protected group status as defined by law. If interested, please contact the Human Resource Department, Erickson Hall – Room 107.

https://jobs.lc.edu/postings/1473

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